SmartBarIQ for Hotels

Chain Menu Management

One Menu, Every Bar.

Run one drinks catalog across your entire group. The chain owns the menu, each hotel sets its prices, and every bar - restaurant, lobby, pool - pours from the same source of truth.

The Structure

Three levels. One source of truth.

Everything hangs off one chain account. Hotels group venues; venues serve guests - and only the chain owns menu content.

Chain

Owns the catalog - bottles · wine · cocktails · mixers & garnish · rims · prices

Hotel

Groups venues · price overrides · manager grants

Restaurant Bar

Tango device · guests · orders

Lobby Bar

Tango device · guests · orders

Pool Bar

Tango device · guests · orders

Venues own no menu content - every menu resolves up to the chain.

Central Catalog

The chain builds it once.

One catalog of drinks, recipes, mixers, and prices - maintained centrally and inherited by every property and bar in the group.

Liquor & Wine

58,000-item catalog

  • Add bottles by search or barcode
  • Wine is first-class - by the glass (175 ml) or by the bottle
  • Bottle pictures, tiers and retail data ride along automatically

Cocktails

Full recipe builder

  • Spirits, mixers & garnish, step order, notes, rims
  • Copy-on-write - editing a master recipe forks a private chain version
  • Chain-created cocktails stay private to the chain

Mixers & Garnish

One stocked list

  • “We carry it” - one list powers every recipe match
  • Rims - salt, sugar, tajín… - managed alongside garnish
  • Names auto-translated for guests and bartenders (5 languages)

Prices

Chain default + overrides

  • Chain sets the default price per drink, size and serving
  • Hotel-level overrides win where defined
  • Venue staff and bartenders never edit prices

Menu Resolution

How each venue’s menu is built.

Three filters run top to bottom. The result is one live menu - identical on the guest’s phone and the bartender’s Tango screen.

1

Chain · Permanent

Start from the chain catalog

Every bottle, wine, and cocktail the chain manages - with garnish-stock gating: if a required garnish or rim isn’t stocked, the cocktail never appears.

2

Venue · Manager

Subtract venue availability

Per-venue opt-outs, set on the portal. “The Pool Bar doesn’t serve fresh basil” - permanent until re-ticked, and every cocktail that needs it drops with it.

3

Daily · Bartender

Subtract the daily 86 board

Today’s out-of-stock items, marked by bartenders on the Tango and reset every morning. Blocked cocktails show with the reason.

=

Result

The venue's live menu

Served identically to guest phones (QR ordering, 5 languages) and the bartender's walk-up picker - with hotel price overrides applied, else chain prices.

Roles & Permissions

Who controls what.

One catalog, three roles. Everyone sees exactly what they're allowed to touch - nothing more.

Chain Admin

Every permission, across every hotel.

  • Edit the full catalog — bottles, cocktails, mixers
  • Set prices & hotel overrides
  • Venue availability — all venues
  • Rename venues · set the 86 access code
  • Dashboards, reports & pour control — whole chain
  • Invite users · grant permissions & hotels

Hotel Manager

Only assigned hotels, within granted permissions.

  • Edit items — with Items permission
  • Local price overrides — with Prices permission
  • Venue availability — their hotels' venues
  • Rename venues — with Availability permission
  • Dashboards & reports — their hotels only
  • Invite users — with Users permission

Bartender

Tango device only — no portal login.

  • Daily 86 board — out-of-stock today
  • Walk-up orders · order queue
  • Guided pouring, one screen
Enforced server-side on every request: the right permission - and the hotel within your grants.

Access Model

Users & permissions.

Portal access is a role, a set of permissions, and a set of hotels - all three checked on every request, server-side.

Portal role

Chain Admin

  • Implicitly holds every permission across every hotel
  • Runs the catalog, invites managers, and assigns their scope
Portal role

Hotel Manager

  • Sees only the hotels granted to them - dashboards, reports, venues
  • Acts only within granted permissions:
  • Items
  • Prices
  • Availability
  • Users
Venue floor

Bartender

  • Works the Tango - no portal login at all
  • The 86 board can require a per-venue access code set by the manager
Portal userInvited by email, with a temporary password
RoleChain Admin = everything. Hotel Manager = scoped
PermissionsItems · Prices · Availability · Users
Hotel grantse.g. Grand Hotel only
Server-side check

Every request checks the right permission - and that the hotel is within your grants. URL-guessing another chain returns 403.

Invitations are sent by email with a temporary password; each account is single-session (a new login signs out the old one). URL-guessing another chain's or hotel's data returns 403 - scoping is enforced in the API, not the UI.

Two Controls

Availability vs. the 86 board.

Two different ways an item disappears from a menu - one a permanent policy set in the portal, one a daily call made on the bar floor.

  • Portal
  • Manager
  • Permanent

Venue Availability

A permanent policy decision, set in the portal. “The Pool Bar doesn’t serve fresh basil” - every cocktail that needs it drops with it, and it stays gone until someone re-ticks it.

Set by
Hotel Manager
Where
The portal
Applies to
Per venue · per catalog tab
Duration
Permanent, until re-ticked
  • Tango
  • Bartender
  • Resets daily

Daily 86

An operational fact, marked on the bar floor the moment something runs out. Blocked cocktails show with a reason, and the whole board clears itself every morning.

Set by
Bartender
Where
The Tango device
Applies to
Today’s out-of-stock items
Duration
Resets every morning
Both feed the same resolution pipeline - guests and bartenders can never order what the venue can't pour.

Reserve

One menu, every bar.

See chain menu management in action - a walkthrough tailored to your group's brands and properties.

Integrated scale  ·  50,000+ bottles  ·  500+ cocktails  ·  AI planner

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